QuickMail's Auto-Warmer 🔥

QuickMail's built-in Auto-Warmer is available for all types of email accounts, whether you purchased them with QuickMail or not. There's no need to use Mailflow or any other third-party auto-warmer tool.

In this article:

• Why use Auto-Warmer?
• How does Auto-Warmer work?
• Which email accounts can use Auto-Warmer?
• How to set up Auto-Warmer
  • Option 1: Through email account settings (all email accounts)
  • Option 2: When purchasing domains (QuickMail purchased accounts)
• How do I check the Auto-Warmer report?
• How many Auto-Warmer emails can I send?
• How do I change the daily Auto-Warmer limit?
• Can I warm up an IP or SMTP?
• How long should I warm up the email account?
• Should I turn off Auto-Warmer once I start sending outreach?
• How to turn off Auto-Warmer
• How to stop Auto-Warmer emails from cluttering your inbox?

Why Use Auto-Warmer?

Auto-Warmer helps build and maintain a strong sender reputation for both new and existing email accounts. By gradually increasing email activity and simulating real engagement such as opens and replies, it improves email deliverability and lowers the risk of your messages being marked as spam.

How Does Auto-Warmer Work?

Gradual ramp-up 📈

The number of Auto-Warmer emails sent each day increases gradually until it reaches the default maximum daily limit.

Inbox management 📩

Auto-Warmer emails are automatically archived to keep your inbox clutter-free.

Spam handling 🚫

If an Auto-Warmer email lands in spam, it's automatically moved out to help improve your deliverability.

Quick start 🏎️

Once an email account is added to the Auto-Warmer group, the first Auto-Warmer email is sent within 24 hours.

Engineered email content ✨

Auto-Warmer emails aren't random AI text. Each one is carefully engineered to reflect how real people write, with varied topics, natural phrasing, and realistic conversation flow. This content is designed to pass the same checks email providers use to spot automated messages, so your warm-up activity looks authentic and steadily strengthens your sender reputation.

Replies from real email accounts 💬

Your Auto-Warmer emails get replies from real email accounts in the warm-up network. These replies create genuine back and forth conversations, which show email providers that your inbox is trusted and active. This helps improve your deliverability over time.

You can also adjust the reply rate to control what percentage of your Auto-Warmer emails get a response. Keeping it at a realistic level helps your activity look natural.

Which Email Accounts Can Use Auto-Warmer?

Auto-Warmer is open to all email accounts connected to QuickMail:

• Email accounts purchased with QuickMail: You can turn on Auto-Warmer while buying your domains, or later through the email account settings.
• Email accounts NOT purchased with QuickMail: You can turn on Auto-Warmer through the email account settings. You don't need Mailflow or any other third-party tool.

How to Set Up Auto-Warmer

There are two ways to set up Auto-Warmer.

Option 1: Through Email Account Settings

This works for all email accounts, including accounts not purchased with QuickMail.

1. Go to Email.
2. Click the email account you want to warm up to open the quick view.
3. Open the Fire icon tab.
4. Click Join the Auto-Warmer Group.

FYI: We verify that your email account can send and receive emails before accepting it into the group. This prevents bounces that could hurt the reputation of the other members of the group.

Once your email account is accepted, it should start sending and receiving Auto-Warmer emails within 1 to 48 hours.

Option 2: When Purchasing Domains

When buying domains in QuickMail, you have the option to enable Auto-Warmer in the order process. When the email account is added to the workspace, Auto-Warmer will be enabled by default and will start sending emails within 24 hours.

Note: Once the email accounts are added to the Auto-Warmer group, they will start sending and receiving Auto-Warmer emails within 1 to 48 hours.

How Do I Check the Auto-Warmer Report?

The Auto-Warmer report shows how many emails were sent and how many landed in spam.

Go to Email → click on an email account to open the quick view → go to the Fire icon tab → scroll to the bottom to view the Auto-Warmer report.

How Many Auto-Warmer Emails Can I Send?

The maximum number of Auto-Warmer emails an email account can send per day is currently 5.

How Do I Change the Daily Auto-Warmer Limit?

Go to Email → click on an email account to open the quick view → go to the Fire icon tab → Maximum Daily Emails.

Can I Warm Up an IP or SMTP?

QuickMail's Auto-Warmer may not be suitable for warming up new IPs, as warming up a specific IP requires a very high volume of emails.

How Long Should I Warm Up the Email Account?

Cold email experts generally recommend warming up new email accounts for at least two weeks. However, there is no strict rule. It depends on your team's needs and sending goals. You can warm them up longer to improve deliverability or start sooner if you're working with a tighter schedule.

Note: Google's spam filters have recently become stricter. You may want to extend the warm-up period by a few weeks or begin by sending to non-Google recipients.

Please also note that Auto-Warmer can help improve your sender reputation, but it does not guarantee that your emails will reach the inbox, like all other auto-warmer platforms.

Should I Turn Off Auto-Warmer Once I Start Sending Outreach?

In most cases, keeping Auto-Warmer on even after you begin sending outreach is recommended. Here is why:

• Maintains your sending reputation: Outreach emails can trigger spam filters, especially if volume increases suddenly or engagement drops. Auto-Warmer helps stabilize your reputation by generating consistent positive signals.
• Simulates natural email traffic: A mix of warm-up and outreach emails makes your sending behavior appear more organic to email providers.
• Covers slow outreach days: If your campaigns are not sending much on certain days, Auto-Warmer keeps your domain active.

Note: Be mindful of your total daily email volume per email account. Sending too many emails (outreach plus Auto-Warmer combined) can increase the risk of messages being flagged as spam.

How to Turn Off Auto-Warmer

Go to Email → click on an email account to open the quick view → go to the Fire icon tab → at the bottom, click Leave Group. There's no option yet to do it in bulk.

How to Stop Auto-Warmer Emails from Cluttering Your Inbox?

Auto-Warmer emails are automatically archived by default. However, if they are being forwarded to another email address that QuickMail does not have access to, you can set up a filter in that email address to automatically archive incoming Auto-Warmer emails.

You can use the imaginary company and product name fields in your email account settings in QuickMail to create rules that automatically archive emails when those identifiers are detected. You can update these values in QuickMail at any time to make the filters more unique.